Catalogue


Steps
1.  Choose menu option 'Catalogue'
If the catalogue is empty a message at the bottom of screen will say: "No records"

2. For a new catalogue record tap "Create"
The catalogue record is split over 4 screens: Basic, Advanced, Lending, Journal. The basic screen contains basic information about the item and maybe all you need. Each item that you catalogue can have a photograph attached to it. This could be a book cover , or the physical item: a toy , a piece of equipment. Add all the information you require onto the screen , but as a minimum the item must have a title.

3. Take a photograph - Optional.
Tap on the blank image a new screen appears. Tap on "Choose Image". This will open up the device's camera feature. Take a photo and tap "Use Image" or "retake". If you choose to use the image the software will revert back to the previous page and you can then save it. The image now appears in the catalogue record.

Each image is assigned a unique ID that appears in the "Image" file. It cannot be changed.
Other information on the form is obvious.

NOTE:
Some fields on the form are under the control of Authority files. For example Author. The App comes pre-configured with popular author names and you cannot enter an author name unless it's already in the authority file. Type a few characters then "Enter" and a PickerView will appear populated with close matches. Choose the author you wish and tap "Done". The author will appear in "Author" field

The "Basic" is used to create a minimal catalogue record which will be sufficient for the needs of most libraries. If you require more advanced information tap on the "Advanced" icon.

The "Lending" section would only be needed if you wish to lend items in the library. Most fields are updated by the circulation system.

If you wish to lend items then each item is identified by the entry in the "Barcode" field. You can use your own barcode numbering scheme but if you leave the field empty the app will automatically copy the record "ID" to the barcode field.

4. Save the record
The record can only be saved from the basic screen. When you have saved the record it will appear in the table, at the top of the list, because the list is sorted by ID number descending.


 

Creating Copies

Steps
1.   Choose menu option 'Catalogue'

2.   Find the record you wish to copy using the search bar. You can enter either a barcode or a title.

3.   Tap on the record in the table

4.   Tap on the plus symbol on the tab bar.
The subsequent view has the ID of record you just tapped and a text field for you to enter the new barcode. The new barcode will default to the new record ID, but you can enter anything you wish.

5.   Tap "Save" and the record will be saved. All the copies of a master record are linked by the ID of the master record. This number is stored in the field labelled "Accession"

6.   You can create as many copies as you wish.



Searching the catalogue

Steps - From menu option "Catalogue"
1.   Choose menu option 'catalogue'
2.   Enter a search term into the search bar. The search term can be a barcode a full title or part of for example "Comput%".
3.   Tap the "Search" button on the keyboard.
4.   The list will initially be displayed sort by the the newest record first. If you tap "Sort Up" or "Sort Down" the list will be sorted by title.
5.   If you wish to modify any of the records tap on the row in the table and the catalogue record will be displayed.

Searching the catalogue (OPAC)

From menu option "Opac"
The opac is intended for none library staff to search the catalogue. Records found in this way can only be viewed not edited.

Simple searches
1.   Choose from the series of search options displayed as a set of buttons. For example "Title"
2.   Each button on the next view is a set of letters a-z or 0-9. Tap the letter that represents the first letter in the title eg: "Tap C" for all records who's title starts with the letter "C"
3.   The records displayed in title order but you can sort up or down.
4.   Locate the record of interest and tap on the row.

Freetext searches
1.      Choose "Freetext" from opac menu
2.      Type a single word of phrase. The app will find matches that contain all the elements of the search term.
3.      As above tap the record you wish to view.


Advanced searches
1.      Choose "Advanced" from the opac menu
2.      The view is in 3 parts. Enter a word, words or phrase into the top box.
3.      Choose to search for records that have any of the words (OR logic) or choose to search for
        records that have all words (AND logic)
3.      Apply filters. These include author,subject,class,publisher,country,media. (AND logic)
4.      Tap the "Search" button. The app will tell you how many matches have been found. The limit
        for display is 500.
5.      Tap the "Display" button to view the results in a table
6.      Tap a row in the table to view an individual record as above.


Availability
Tap the "Availability" button to see if the item is available for loan. The list includes all copies of the item including: Barcode, Site, Location, Status, Due Back.

Notes
When you display an individual record you also have a chance to view details of the item on Amazon, Wikipedia, Google using either the ISBN or the author.

The is also a link to the mail app on the device. Tap on the "Email" icon and the email app will appear with details of the item pre-loaded. You can add to the text as you would any email message.